Submission & Formatting Guidelines for the Aromatherapy Registration Council Newsletter

This PDF includes the ARC writing, submission, and advertising guidelines for the publication’s newsletter. Please review the following guidelines carefully before submitting your work. If you have any questions about these guidelines, email info@aromatherapycouncil.org

The ARC Newsletter

Periodically throughout the year, the ARC publishes a newsletter for members and the general public.

New editions of the newsletter are published and accessible directly through the ARC website here: Newsletters. They can also be downloaded in PDF format for individual use.

Archived editions of the newsletter are also available on the ARC website here:
Archives

About the ARC Newsletter

The ARC aromatherapy newsletter is dedicated to providing aromatherapy professionals with information about the latest research advancements and professional tools and resources in the field.

Example topics for newsletter articles include but are not limited to:

  • Aromatherapy industry events
  • Developments and/or breakthroughs in the aromatherapy field
  • Essential oil profiles
  • Aromatherapy safety
  • Aromatherapy blending
  • Holistic aromatherapy for health and well-being
  • Aromatherapist featured profiles
  • Developing research reviews
  • Announcements for Registered Aromatherapists (RAs)

How Do I Format My ARC Newsletter Submission?

Ensure your ARC newsletter submission meets the following requirements BEFORE you submit:

EXPERTISE

You are a Registered Aromatherapist (RA) or aromatherapist, Holistic Health Practitioner (HHP), or other health professional who specializes in aromatherapy—such as a Registered Nurse (RN), Licensed Practical Nurse (LPN), Licensed Vocational Nurse (LVNs), or a Certified Nutrition Professional (CNP)—with verifiable education and credentials in your field to write on your topic. If you are an international contributor, please be aware you may be asked to submit documentation of educational background with your submission.

LENGTH, FORMAT & STYLE

  • LENGTH: Articles should be approximately 600-1,500 words. Longer articles will be considered for publication but may be substantively edited as needed.
  • FORMAT: Articles should be submitted in WORD (.doc or .docx) format and be 12 pt., Times New Roman font. Use ONLY black ink. Single space.
  • STYLE: Follow APA style for all references, including in-text citations and References page. For examples of how to use APA style, visit the APA website at: http://www.apastyle.org/learn/index.aspx
  • LATIN: Include the Latin name for all herbs and essential oils mentioned. The first reference to an herb/oil should include the full Latin name in italics and the botanist, e.g., lavender Lavandula angustifolia (Mill.). All subsequent references to the same herb/oil should use the abbreviated form of the Latin, e.g., lavender L. angustifolia.
  • ORIGINALITY: All articles should be original to the author and include accurate references. If you choose to submit work that has been previously published, you must substantively revise the text to offer new research and/or insights for the reader AND include a note for the editor, e.g., “An earlier version of this article originally appeared in Massage Magazine”. Fact check ALL information, including dates and historical references; all responsibility for accuracy remains with the author.

IMAGES

  • Do not embed images in your WORD file; submit them as separate file attachments.
  • Image files should be .jpg, .gif., or .png and a minimum 300 dpi.
  • ONLY submit images that you own (i.e., images that you have photographed yourself) or that you have express written permission to use.
  • If using someone else’s images, include full attribution information in your submission email, including the photographer’s name, the copyright date, a caption, and contact information.

EDITING

The ARC editorial staff will proofread all articles. Articles may also be edited by the ARC editorial staff prior to publication. However, your article should be as “clean” as possible at the time of submission.

Note:

  • Always spellcheck and proofread your article before submission.
  • Do not use the words “treat,” “treatment,” or “patient” in your writing unless they fall within your scope of practice.
  • All submissions must meet basic American English language requirements. If youhave an international submission or if English is not your primary language, always spellcheck your work for correct American English terminology and spelling, e.g., American English uses “theater” not “theatre” and “catalog” not “catalogue.”

Your Bio (i.e., About the Author)

Please include a brief bio at the end of your article (approximately 50-100 words).

In your bio, include:

  • A brief description of your professional credentials and relevant work experience (i.e., Do you own a holistic health practice? What is it called? What do you specialize in?)
  • Your website address with hyperlink, email address, and phone number (associated with your business or website)
  • A headshot image in .jpg, .gif., or .png format and at least 300 dpi

Payment for Articles

ARC offers the following in exchange for articles:

  • Individuals who write a one-time article will be provided with one free quarter page (1/4) ad* in the newsletter your article appears in.
  • Regular contributors who commit to four high-quality articles will be provided with one free half-page (1/2) ad* in four issues of the ARC newsletter.

*Writers are solely responsible for creating ad copy and the submission of their ads to ARC for publication.

ARC also offers compensation in the form of promotional information; all published articles will include an author bio, picture, email, website (with hyperlink), and phone number.

Advertising Opportunities

ARC offers several advertising opportunities for businesses, companies, events, etc. who would like to connect with ARC readers without an article submission (see Payment for Articles above).

ARC offers the following ad sizes and rates:

  • quarter page (1/4) for $25 (one-time rate)
  • half page (1/2) for $45 (one-time rate)
  • full page for $85 (one-time rate)

ARC does not offer any ad services; advertisers are solely responsible for ad creation and proofing.

Ads should be submitted in .jpg or .pdf format with a resolution of at least 300 dpi. Illustrator files are also acceptable.

Email info@aromatherapycouncil.org with your interest in ads and include the subject line ARC Ad Submission. Include your name, address, and phone number in your email.

Make checks payable to ARC and return to:

Aromatherapy Registration Council 5005 SW Macadam Ave.
Portland, OR 97239

Continuing Education (CEUs)

The ARC newsletter provides an excellent forum for you to make your talents and expertise known in your community and around the world.

Published articles count towards the 100 contact hours Registered Aromatherapists are required to complete every five years.* Five contact hours are awarded for a two-page aromatherapy article published in the ARC newsletter.

*Read more about ARC contact hour requirements and re-registration at: CE Requirements and at http://www.ptcny.com/clients/ARC/ – Reregistration Information

2015-2016 Publication Dates

Newsletters are published when adequate submissions have been received so please submit your articles as soon as they are ready. ARC aims to publish four newsletters a year.

Submit Your Article

Please email your article submission(s) with any corresponding images to the ARC Board at info@aromatherapycouncil.org and use the subject line ARC Newsletter Submission.

ARC Policy On Submissions

Submission does not guarantee publication. The ARC Board will review all submissions before being accepted.

Further, all submissions are subject to editing by the ARC editorial staff. You may be contacted by an ARC editor with recommendations and/or required revisions. Revisions do not guarantee acceptance or publication.

All submitted WORD documents, image files, and editorial communications (such as emails) are kept on file with the ARC.

You will be notified via email if your article has been accepted for publication and/or if ARC editors are requesting revisions.

The author must provide proof of any copyright materials included with all submissions. If your article is published in the ARC newsletter, ARC maintains the right to use the material in future publications, on the ARC website, and/or for educational purposes.

If your submission does not follow the ARC Writer’s & Advertising Guidelines you will be notified and asked to correct and resubmit your work. This can delay publication, once accepted.

Copyright

The ARC retains first rights for publication. However, authors maintain copyright for their work and can re-publish their work on their own blog and/or website 30 days after it has appeared in the ARC newsletter; ARC just asks that authors include a credit, e.g., This article originally appeared in the ARC newsletter, Issue 21, June 24, downloadable at https://aromatherapycouncil.org/june-newsletter-2014/.

If you have any questions please contact:
Karen Sturges-Vera: ksturges-vera@ptcny.com
ARC Board: info@aromatherapycouncil.org

 


Alliance of International Aromatherapists (AIA):

“AIA is dedicated to the education of aromatherapists, healthcare professionals and the public in all aspects of aromatherapy. They’re a diverse network of professionals who collectively strive to advance the profession of aromatherapy and to serve the public.”

Alliance Website  |  Alliance Approved Schools


Herb Research Foundation:

For over 35 years, the Herb Research Foundation has been helping to educate the world about herbs. We offer solid science and informed opinion, for free.

HRF Website


National Association for Holistic Aromatherapy (NAHA):

“NAHA is actively involved with promoting and elevating academic standards in aromatherapy education and practice standards for the profession. NAHA is also devoted to increasing the public’s knowledge and understanding of aromatherapy and its safe and effective application in everyday life.”

NAHA Website | NAHA Approved Schools


Professional Testing Corporation:

“Professional Testing Corporation (PTC) is an established global leader in testing and assessment services. Founded in 1983 to provide professional organizations with psychometric services, PTC has expanded its offerings over the years to include a broader range of credentialing services for hundreds of testing programs, certification organizations, and licensing boards.”

PTCNY Website

Meet the ARC Administrative Board; read about them here.


Dorene Petersen,
ARC Chair
Mynou de Mey,
ARC Board Director
Sylla Sheppard-Hanger,
ARC Director of Public Relations


You have questions and we have answers.  In our 18 years, we have compiled quite a list of helpful questions and answers for you.  Find our Frequently Asked Questions here.

ARC Celebrates 18 Years

ARC Celebrates 18 Years

Join ARC in celebrating 18 years of dedication to providing an unbiased standardized test for aromatherapists by registering and recertifying 121 aromatherapists in 2018.

read more
ARC’s New Board Member!

ARC’s New Board Member!

The Aromatherapy Registration Council (ARC) is pleased to announce the appointment to the ARC Board of Directors of Ms. Sylla S. Hanger, in the function of Director of Public Relations.

read more
Research: Inhalation

Research: Inhalation

Aromatherapy via essential oil inhalation is simple, almost effortless, and non-invasive; Amanda Lattin discusses its viability as an effective method of administration.

read more

Find More ARC News Here


The aromatherapy community has a wide variety of resources.  We’ve compiled a short list here.


Periodically throughout the year ARC publishes a newsletter for members and the public. In the past these newsletters were mailed out, but we’ve recently redesigned the newsletter in an All-Digital format. Newsletters are now 100% mobile-friendly and look perfect when viewed on any device with a browser.

Click here or on the teaser image below to open the latest ARC Newsletter. If you’d like to access an older edition of the newsletter, look in the newsletter archive here.  Interested in writing or advertising?  Find those guidelines here.

Meet the ARC Administrative Board;
read about them here.


D. Petersen,
ARC Chair
M. de Mey,
ARC Board Director
S. Hanger,
ARC Director of Public Relations


You have questions and we have answers.  In our 18 years, we have compiled quite a list of helpful questions and answers for you.  Find our Frequently Asked Questions here.

ARC Celebrates 18 Years

ARC Celebrates 18 Years

Join ARC in celebrating 18 years of dedication to providing an unbiased standardized test for aromatherapists by registering and recertifying 121 aromatherapists in 2018.

read more
ARC’s New Board Member!

ARC’s New Board Member!

The Aromatherapy Registration Council (ARC) is pleased to announce the appointment to the ARC Board of Directors of Ms. Sylla S. Hanger, in the function of Director of Public Relations.

read more
Research: Inhalation

Research: Inhalation

Aromatherapy via essential oil inhalation is simple, almost effortless, and non-invasive; Amanda Lattin discusses its viability as an effective method of administration.

read more

Find More ARC News Here


The aromatherapy community has a wide variety of resources.  We’ve compiled a short list here.


Periodically throughout the year ARC publishes a newsletter for members and the public. In the past these newsletters were mailed out, but we’ve recently redesigned the newsletter in an All-Digital format. Newsletters are now 100% mobile-friendly and look perfect when viewed on any device with a browser.

Click here or on the teaser image below to open the latest ARC Newsletter. If you’d like to access an older edition of the newsletter, look in the newsletter archive here.


Great!  We’re so glad you’re looking to take the next step in your aromatherapy profession by becoming a Registered Aromatherapist™! The following information will help you on this journey, as will the candidate handbook and the disciplinary policy found in other links on this tab:

Benefits EligibilityTest DatesHow to Apply


Congratulations on your achievement in becoming a Registered Aromatherapist™!  Here are some things you’ll need to keep in mind in order to continue your active status:

Continuing Education RequirementsUpdating Your Information


View the ARC Candidate Handbook Here

This is a pdf file.  You may need to install Adobe’s Acrobat Reader to view it on your device.


Get Acrobat Reader

 


The ARC Board has adopted a revised Disciplinary Policy as of January 2015. The Disciplinary Policy is available for download here

This is a pdf file.  You may need to install Adobe’s Acrobat Reader to view it on your device.

Get Acrobat Reader

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