Privacy Policy

Last Updated On 31-Aug-2024
Effective Date 31-Aug-2024

This Privacy Policy describes the policies of Aromatherapy Registration Council, Oregon, USA, email: gro.licnuocyparehtamoraobfsctd-2647d8@ofni, on the collection, use and disclosure of your information that we collect when you use our website ( https://aromatherapycouncil.org ). (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

    • Information We Collect:

      We will collect and process the following personal information about you:

      1. Name
      2. Email
      3. Mobile
      4. Social Media Profile
      5. Date of Birth
      6. Address
      7. Public Profile Photo
      8. Business Address/business contact
      9. Demographic information
      10. Academic and employment information and history
      11. Certification or licensure history
      12. Continuing education credits
      13. Examination scores and other examination reports
      14. Payment Information through third party providers (collected through Intuit/Quickbooks). We do not collect or store credit card and billing information on our servers

    • How We Use Your Information:

      Personal information is not shared with any third party other than to deliver the services that you have requested. ARC does not sell any personal information that it collects.

      If you have not yet applied to be a Registered Aromatherapist, we will only use any information you supply in any future opt-in email list to contact you.

      If you apply to be a Registered Aromatherapist we will use the information that we collect about you for the following purposes:

      1. Accepting Applications for Exams or Reregistrations of Registered Aromatherapists
      2. Creating/Managing user account
      3. Processing payment (through Quickbooks/Intuit, not through this site)
      4. Managing information you deem to be public through our “Find a Registered Aromatherapist” feature
      5. Support
      6. Administration info
      7. Manage applications
      8. Testimonials
      9. RA feedback collection
      10. Enforce Terms & Conditions
      11. Site protection
      12. ARC may use your email address to send you application and payment receipts, test authorization notices, recertification reminders, examination score reports, important news and notices, and the like.

       

      If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which grant consent unless we are required to do otherwise by law.

      Examples of third parties with which ARC may share personal information in providing services:

        1. ARC’s test management company Professional Testing Corporation (PTC)
        2. ARC and PTC’s computer based testing provider Prometric
        3. Payment processing vendors (through Quickbooks/Intuit, not through this site)
        4. ARC may provide your personal or registration information to comply with local, state, EU or federal laws, or to protect the safety of the public.

    • Retention Of Your Information:

      We will retain your personal information with us for 90 days to 2 years after users terminate their accounts or for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.

    • Your Rights:

      For anyone that is not a Registered Aromatherapist, depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at gro.licnuocyparehtamoraobfsctd-57bc91@ofni. We will respond to your request in accordance with applicable law.

      You may opt-out of direct marketing communications or the profiling we carry out for marketing purposes by writing to us at gro.licnuocyparehtamoraobfsctd-13e4a0@ofni.

      Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.

    • Cookies Etc.

      To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

    • Security:

      The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

    • Third-Party Links & Use Of Your Information:

      Our Service may contain links to other websites that are not operated by us. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

    • Grievance / Data Protection Officer:

      If you have any queries or concerns about the processing of your information that is available with us, you may send us an email with “Grievance Officer” in the subject line at Aromatherapy Registration Council, email: gro.licnuocyparehtamoraobfsctd-4a63d4@ofni. We will address your concerns in accordance with applicable law.